Douglas County PUD Commissioners Jim Davis, Molly Simpson and Ron Skagen executed the following actions during the November 14, 2016 Commission meeting held at the District's East Wenatchee office:
Opened bids under bid document 16-25-W, 2017 Hatchery Well & Pump Maintenance. The bids will be evaluated prior to a recommendation for contract award.
Held the first of two public hearings on the proposed electric and water rate adjustments. One member of the public was present and one written comment has been received. The next hearing is scheduled for 1:30 p.m. November 28, 2016 at the Bridgeport office.
Reviewed bid opening results for bid document 16-24-W, Service and Draft Tube Air Compressor Upgrades at the Wells Hydroelectric Project. The bids will be evaluated prior to a recommendation for contract award.
Authorized the District to enter into an agreement with First Data for processing online credit card payments. First Data integrates with the new customer information system coming in May. (16-180)
Approved a professional service agreement with SSP innovations LLC for GIS solution maintenance and support. The agreement will not exceed $10,000 and will conclude December 31, 2017. (16-181)
Authorized the District to enter into an agreement with Kevin Kramer for Withrow Water Chlorine Testing. The Washington State Department of Health requires the District to conduct chlorine testing five days a week. It is also necessary at times to clear pump alarms and faults. (16-182)
Approved a request for qualifications 16-31-D, consulting engineering services for reconstruction/reconductoring of a 115kV transmission line as required by the purchase and sale agreement for the Greater McNeil Canyon area electric utility system. (16-183)
Authorized acceptance of work and final payment to Virginia Transformer Corporation under contract 15-23-D, supply and deliver two 115-13.2 kV, 42 MVA substation transformers. All work has been completed and determined to meet bid specifications. (16-184)
Rejected bid under bid document 16-24-W, service air and draft tube air compressor upgrades at the Wells Hydroelectric Project. The bid did not include sufficient information to verify experience requirements and the proposed compressor equipment is not an equivalent to the design basis equipment. (16-185)
Approved negotiation of a professional service agreement with The Trapper Man for furbearer trapping services. The District has a need to trap beaver damaging riparian habitat on the Wells Reservoir and furbearers preying on salmon and steelhead at Wells Hatchery. (16-186)
Approved a professional service agreement with BioAnalysts, Inc., for the services of Dr. Tracy Hillman as Chairperson of the Wells Habitat Conservation Plan Tributary Committee. This three-year contract is not to exceed $110,000. (16-187)
Authorized a call for bids under bid document 16-29-W, 2017 grounds maintenance. The District periodically needs to have certain scheduled and unscheduled grounds maintenance work performed at various facilities. (16-188)
Approved a call for bids under bid document 16-30-W, manufacture and install Wells Hydroelectric Project interpretive exhibits as required by the project license. The outdoor center will feature interpretive exhibits, fish viewing, water feature, trail and new restroom facility. (16-189)
Authorized a call for bids under bid document 16-33-W, 2017-2018 forebay debris removal services. The District has a need to maintain efficient and safe operations at the Wells Hydroelectric Project, which requires services to remove accumulated debris from the forebay. (16-190)
Awarded contract 16-28-W, addition of West Embankment Piezometers for the Wells Hydroelectric Project to Cascade Drilling, the lowest responsive bidder. (16-191)
Approved change order No. 1 to contract 16-20-W, upgrade the uplift monitoring system at the Wells Hydroelectric Project. The change includes packer tests and additional drilling. This change order will increase the not to exceed limit $30,305 bringing the total not to exceed limit to $385,355. (16-192)
Authorized amendment No. 1 to professional service agreement 13-21-W with Pacific Appraisal Associates, PLLC. The firm is engaged in a number of continuing projects for the District that will extend beyond the present term of the agreement. It would be difficult and inefficient to transfer these tasks to another survey firm. This amendment will extend the term of the agreement to December 31, 2019 and incorporate a revised rate schedule. (16-193)
Authorized a Professional Service Agreement with Badger Mountain Productions. Douglas PUD has a need to document District activities on an ongoing basis. (16-194)
Heard a report on the Douglas County Community Network. The network currently has 3,379 end users.
The next meeting of the Commission is scheduled for 1:30 p.m. November 28, 2016 at the District's Bridgeport office.